Meetings can, in many cases, end up causing corporate employees to waste time rather than save money. Therefore, for a productive meeting, it is necessary to seek to exchange ideas and make important decisions. Organizing and pre-planning are critical to this.
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Meetings are a fascination in the corporate world. Often the topics that will be clarified in a five-minute conversation in the office corridor, become the motto of a half-hour meeting, which mobilizes several professionals of the company – delaying actions that can really change the results of the company.
Precious extra minutes made at meetings that can be shorter (and productive as) turn into wasted hours when we look at the company’s annual forecast.
So it’s clear that knowing how to have a productive meeting with employees is the first step for the manager to achieve the maximum level of performance and results of his subordinate team.
How to organize a productive meeting?
Creating topics for meetings with employees and identifying topics are some of the processes required during the organization of the meeting. But beyond them it is necessary:
- Determine the purpose of the meeting: The issues and agendas that need to be addressed must be predetermined, and the meeting should not run away from a strong focus;
- Schedule and time management of debates: Plan to hold a meeting and, if necessary, divide it into the right blocks to discuss each specific agenda;
- Avoid losing focus on the debate: Do not allow the agendas to be discussed to be ignored because of other issues that may arise. Intervene when necessary, but always stay focused;
- Keep an eye on topics covered through open annotations: Slates or forecasts can help a lot in meetings; and it is important (in addition to being useful) to openly highlight the main points that have been discussed or raised, stimulating the memory and participation of those involved;
- Planned breaks: Don’t insist on endless meetings to address important issues and schedule pauses so that those involved can regain their energy and clarify ideas;
- Be prepared for 100% collaboration with the meeting: Attention and attention should be on the rise throughout the meeting so that it is productive; so start the debate with a full commitment to finding a solution.
Learn how to have a productive meeting in 5 steps
Necessary and absolutely necessary to exchange ideas and make important decisions in a company, a productive meeting is a difficult goal for many managers and managers – since although they are common and fully known to employees and employees, meetings can in many cases eventually lead to the workforce of corporations wasting time rather than saving.
With that in mind, we present below a number of special tips to promote productive meeting your company is to help solve problems and problems and, as a result, get precious time to perform other tasks in the corporation.
The topic must be determined in advance
Having a well-defined topic means drawing attention to the discussion. The agenda of the meeting should be set in advance, as well as the importance of the sub-topics to be considered. The establishment of this order will ensure that the most important issues are discussed earlier.
2. The team must be ready
Employees who will participate in the Meeting should know in advance about the subject and other participants, and may prepare to mention what is most relevant on the subject. Share your schedule and participants, preferably when you invite a specific employee to a meeting.
3. Meeting time is set
Set the maximum end time for the meeting and don’t overshadow more time than necessary to make key decisions. In this paragraph, a well-structured staff will help you focus on the items that will be discussed and plan them according to the deadlines setand for a meeting.
4. Choose participants well
Non-project staff members should not attend the meeting for substantive discussion. Ideally, each participant can contribute to the topics that will be discussed while keeping the focus of the meeting.
5. Stay away from many details
Once the first decisions are made, try to schedule another meeting to decide the details of the operation – focusing the rest of the time on what is most important for discussion on the main agenda.
Bonus Tip: Make a draft meeting
At the end of the meeting, make sure that a person is responsible for writing the minutes of the meeting with a report on everything that has been discussed and the moments of action following the meeting. This will not only ensure that everyone agrees with the topics under discussion, but will also have practical results from what has been identified as a group.
Now that you know how to make a productive meeting, always remember to choose good topics to meet with employees. Follow every step and achieve a high level of performance in any type of meeting, whether it’s business, administration or employee meeting.
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